Submit Your Best Work for a chance to win – Don’t Miss this opportunity!

Submit Your Best Work for a chance to win
Don’t Miss this opportunity!

Terms and Conditions

Welcome to Berlin Photo Awards. By accessing or using our website, you agree to comply with and be bound by the following terms and conditions. Please read them carefully.

1. General

1.1 The Berlin Photo Awards competition is open to photographers of all skill levels and nationalities, both professional and amateur.

1.2 Participants under 18 years of age must provide written parental or guardian consent.

1.3 By submitting your photographs, you accept these Terms & Conditions in full.

2. Submission Process

2.1 All entries must be submitted through the official Berlin Photo Awards website.

2.2 Participants must create an account, select their categories, and upload images in compliance with the Submission Guidelines:

•Maximum file size: 5 MB

•Accepted file format: JPEG (.jpg)

•Color profile: sRGB

•Watermarks: Not permitted

2.3 Entries must be submitted before the published deadline. Late submissions will not be accepted.

2.4 Participants are responsible for ensuring the accuracy of their contact and payment information during the submission process.

3. Eligibility of Photographs

3.1 Photographs that have previously won awards or been published are eligible, provided the participant retains full copyright and the images meet all submission guidelines.

3.2 Photographs currently entered in other ongoing competitions are also eligible.

3.3 Photographs must not:

•Contain offensive, defamatory, or inappropriate content.

•Infringe on any third-party rights, including copyright or privacy.

3.4 As this is a photography competition—not a digital art competition—images generated entirely by artificial intelligence (AI) are not accepted. AI editing tools (e.g., object removal or masking in software like Adobe Lightroom or Photoshop) are permitted, provided the image originates from a photograph taken with a real camera and is not altered too much within given context. 

4. Fees and Payments

4.1 The fee for the first photo is €25.

4.2 Each additional photo will automatically receive a 10% discount.

4.3 A single photo can be entered into multiple categories, with an additional fee of €10 per category.

4.4 Discounts for additional photos are applied automatically. Promo codes may be entered separately at checkout for additional discounts.

4.5 All payments are final and non-refundable. Partial refund can be discussed in case of  technical issues during the submission process (checked and confirmed by the technical support)

4.6 Fees are subject to change from year to year. The actual fee you will pay is always the fee displayed on our website. 

5. Intellectual Property Rights

6.1 Participants retain full copyright ownership of their submitted photographs.

6.2 By submitting, participants grant Berlin Photo Awards a non-exclusive, royalty-free license to use their photographs for promotional purposes, including but not limited to:

•Displaying winning photos on the Berlin Photo Awards website.

•Sharing on social media and other promotional materials.

•Featuring in press releases and exhibitions.

6.3 The Berlin Photo Awards will always credit photographers when their work is used.

6.4 Participants who wish to place limitations on the use of their photographs must contact the Berlin Photo Awards in writing prior to submission.

6. Judging Process

5.1 All entries will be reviewed by an international panel of expert judges, including photographers, curators, and industry professionals.

5.2 Each photograph will be assessed based on creativity, originality, and technical excellence.

5.3 Judges will score each entry on a scale of 1 to 100 points. The total score will be the sum of individual ratings.

5.4 In the event of a tie, judges will deliberate further to select a winner.

5.5 The judging process is anonymous:

•Photographers’ names are hidden during evaluation.

•Judges cannot view the scores or feedback of other judges.

•Judges are prohibited from entering the competition themselves.

7. Disqualification

7.1 The Berlin Photo Awards reserves the right to disqualify entries that:

•Violate submission guidelines or eligibility requirements.

•Contain offensive or inappropriate content.

•Breach copyright, privacy, or other legal protections.

7.2 Disqualified entries will not be refunded.

8. Liability

8.1 The Berlin Photo Awards cannot be held responsible for:

•Loss, damage, or corruption of submitted files during upload.

•Technical issues beyond our control that affect the submission process.

•Claims made by third parties regarding copyright, privacy, or other rights violations.

8.2 Participants agree to indemnify and hold harmless the Berlin Photo Awards from any claims, damages, or liabilities arising from their submissions.

9. Privacy Policy

9.1 Participant information is collected solely for the purposes of competition administration, including:

•Contacting participants regarding submissions and results.

•Processing payments and promo code applications.

9.2 Personal information will not be shared with third parties without explicit consent.

9.3 For more information, please refer to our Privacy Policy.

•Claims made by third parties regarding copyright, privacy, or other rights violations.

8.2 Participants agree to indemnify and hold harmless the Berlin Photo Awards from any claims, damages, or liabilities arising from their submissions.

10. Refunds and Withdrawal

10.1 Once submitted, entries cannot be edited or changed.

10.2 Participants may withdraw a submission by contacting Berlin Photo Awards before the judging process begins.

10.3 Partial refunds are only available in case of technical issue during the submission process (checked and confirmed by the technical support). In all other cases payments are final and refunds not applicable.

11. Important Dates

11.1 Participants are responsible for reviewing and adhering to the competition timeline, which includes:

•Submission Deadline: 5th of April 2025

•Judging Period: 6th of April – 18th of April 2025

•Winner Announcement: 19th of April 2025

12. Governing Law

12.1 These Terms & Conditions are governed by and construed in accordance with the laws of the Federal Republic of Germany.

12.2 Any disputes arising in connection with the Berlin Photo Awards shall be subject to the exclusive jurisdiction of the courts in Berlin, Germany.

13. Contact information

For any questions or concerns regarding these Terms & Conditions, please contact us at:

Email: info@berlinphotoawards.com